Constellia

Procurement Empowered

Case Study

Transformation

constellia | Procurement, empowered

transformation case study

“Multi Award Winning Transformation Project”

“Thanks to Constellia’s comprehensive support and expertise in services procurement, we were not only able to find the right supplier quickly, but also able to deliver and implement this transformation programme successfully and on time.”

managing director

North West London Procurement Services

REQUIREMENTS

NHS North West London Procurement Services (NWLPS) were seeking assistance to deliver a high priority transformation project as part of their ‘Stronger Together’ programme for the North West London Integrated Care System (NWL ICS).

The Stronger Together transformation programme aimed to create one centralised procurement function across eight NHS Trusts and one ICB, bringing together £6.4bn of total expenditure to be proactively managed under one Shared Procurement Service, called North West London Procurement Services (NWLPS).

To successfully instigate and deliver such a large, complex and unprecedented transformation programme within the NHS, NWLPS conducted an internal assessment led by Lee Jackson, Managing Director, looking at hard factors such as structure, service catalogues, governance, digital capabilities and processes. Also reviewing current performance in areas such as value delivery, supply chain management and sustainability using a design thinking approach to creatively problem solve, understand stakeholders, and challenge assumptions.

This project was a pivotal moment for the NHS in accelerating the development of the NWLPS Cost Improvement Program, ultimately saving millions of pounds and driving greater operations efficiencies.

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CONSTELLIA SOLUTION

Via Constellia’s Neutral Vendor solution, Constellia initiated an accelerated mini competition, completing the process within three weeks. In this timeframe, Constellia longlisted suppliers within their marketplace and shortlisted this down to three suppliers. The top scoring three bidders were invited to presentations and the successful service provider was based on the “Most Economically Advantageous Tender.”

As a level 3 service, Constellia provided the following comprehensive support to ensure a successful project transition:

  • Bidder Coaching: Ensured the submission of high-quality bids, facilitating one-to-one bidder briefings to clarify specific requirements.
  • Bidder Presentations: Chaired bidder presentations so that bidders could communicate further bid responses, allowing the client to ask any clarification questions.
  • Terms and Conditions Review: Review and negotiate terms and conditions and Statement of Works, to ensure complex project requirements on a high-risk project could be robustly managed.
  • In-Contract Delivery Assurance: Provided ongoing delivery assurance to address and rectify issues promptly, ensuring the project delivery adhered to stringent deadlines.

IMPACT

Whilst ensuring an efficient and effective sourcing process was completed prior to award, Constellia’s role ensured the smooth delivery of the contract, and the project was kept to a strict deadline. For this complex project, one of the key requirements from the client was to secure value for money on a significant budget. By facilitating this project, Constellia’s efforts resulted in identifying a supplier that not only met evaluation requirements but also offered a cost-saving advantage of 27% compared to other bids.

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Speak to the Constellia team today to find out how we can help you to deliver your transformation projects with quality and trusted suppliers, via info@constellia.com or call us on 0330 320 8020.

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Decarbonisation

constellia | Procurement, empowered

decarbonisation case study

“Delighted Stakeholders and £300k Saving“

“Working with Constellia enabled us to rapidly filter down a long list of potential consultants, so we could focus our efforts only on those which had a credible chance of winning. They then secured a substantial fee reduction, whilst ensuring bidders were still excited to be working with us.”

LEad Project manager

Coventry University

REQUIREMENTS

Coventry University were seeking assistance to develop a decarbonisation strategy for their property estates, including domestic and international sites. Their aim was to minimise their properties carbon footprint. For this project, they expressed the desire to involve a large list of suppliers through a competitive bidding process, particularly with established relationships to participate in the bidding process. Cost consciousness was a significant factor for the client, as they were keen on maintaining strict budget control throughout the process.

CONSTELLIA SOLUTION

Constellia conducted a Level 3 Service competition and finalised the project within six weeks. This included involving and bringing on board a substantial list of potential bidders, which generated seven bids and one no-bid — a rarity in a demanding market. Constellia used RFIs (Request for Information) to screen the long list based on essential criteria to enhance efficiency, reducing supplier time and effort. The supplier was selected with just 44% of the initially proposed figure, saving 56% of fees in the process.

IMPACT

In addition to delivering a quick turnaround to enable the project’s swift implementation, Constellia actively negotiated and secured a £300k saving within the selected supplier fee. Furthermore, Constellia has now capped future fees to mitigate the risk of rate inflation in the current market environment.

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Talk to us today to discover how we can help you with your decarbonisation and ESG projects via info@constellia.com or call 0330 320 8020.

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Auditing Services

constellia | Procurement, empowered

auditing services case study

“Success in just 2 weeks where other routes failed”

REQUIREMENTS

Transport for London had previously tried to run a mini competition for grant funding auditors through other nationally available frameworks, but failed due to lack of engagement from the market. TfL were a participant in the Consultancy Procurement Council, operated by Constellia, and wanted to pilot our Neutral Vendor MSP.

CONSTELLIA SOLUTION

Constellia engaged with the market and ran a mini competition with a rapid turnaround of just two weeks, ensuring that we identified “right size” firms. The successful service provider was Lees, a leading provider of grant audit and assurance services, an experienced SME who TfL weren’t previously aware of and couldn’t have accessed through traditional framework models.

IMPACT

Transport for London were astounded by the 71% saving on the budget secured by Constellia. Through our expertise in supplier sourcing we delivered a viable solution with an experienced supplier, and TfL have now engaged with them for a three year period to ensure consistency of approach to their future grant audits with the projects being contract managed on the Constellia source-to-pay platform.

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Delivering a 71% saving on the project budget via robust market engagement, awarding a leading service provider for Grant Audit Services in just two weeks.

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Whatever your professional services requirements are, our dynamic marketplace enables you access to over 1,800+ pre-approved suppliers across 400+ subcategories.
Talk to us today via info@constellia.com or call 0330 320 8020.

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IT & Technology

constellia | Procurement, empowered

IT & Technology case study

“Delighted Stakeholders and £1.7m Saving on Budget”

“Thank you Constellia, for what I think is the best procurement process I’ve participated in for over 10 years.”

Director of it

University of Sussex

REQUIREMENTS

The University of Sussex were seeking business case development, design and programme management for the full replacement of their entire campus-wide IT Network infrastructure. For this complex project they wanted to secure value for money on a significant budget, whilst ensuring successful delivery of a high risk project.

CONSTELLIA SOLUTION

Constellia delivered a superior competitive mini-competition experience by running this complex procurement in under 4 weeks. Utilising our ability to support bidders throughout the tender process, the award was made to a supplier that would otherwise not have been reached through other procurement routes, securing a 30% fee reduction in the process.

IMPACT

Constellia secured a saving on budget of £1.7m, contracting a high calibre service provider and ensured that their delivery plan was aligned to the clients preferred project management methodology. The client procurement team and senior stakeholders were delighted with the procurement process and the significant savings achieved.

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“Constellia provided engaging and competitive supplier bids, securing a £1.7m saving on this complex, high-risk project through a supported mini-competition. The project is now being managed on Constellia’s dedicated SoW Source-to-Pay platform.”

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Whether you seek technology goods or services, our marketplace swiftly connects you with the right suppliers.
Talk to us today via info@constellia.com or call 0330 320 8020.

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Facilities Management

constellia | Procurement, empowered

facilities management case study

“Enabling Clients to Champion Local Suppliers“

“As a Trust, our mission is to maximise the value of our available resources and meet the needs of our students and their families. Constellia continuously helps us achieve this mission by providing us with first-class support and procurement expertise to ensure we can purchase compliantly and drive significant cost savings in the process. Additionally, their marketplace enabled us to collaborate effectively with local, trusted suppliers and strengthen our local impact.”

CEO

Bishop Wilksinon Catholic Education Trust

REQUIREMENTS

Bishop Wilkinson Catholic Education Trust (BWCET) sought assistance to find a compliant Health and Safety, Fire Safety, and Risk Management Software provider for all 48 schools within their Trust. The Trust’s aim was to strengthen local relationships, reduce the risk of no-bid responses, whilst also continuing to streamline procurement processes within an effective and compliant route.

CONSTELLIA SOLUTION

Via the AEC Neutral Vendor Framework, Constellia initiated a mini-competition, conducting market research to identify and onboard local suppliers capable of meeting BWCET’s project requirements. Through robust market engagement, Constellia ensured that suppliers not only had the capacity to deliver against project requirements but were also eager to participate in the bidding process, minimising the risk of receiving no bids. Utilising our ability to support bidders throughout the tender process, Constellia were able to streamline the supplier selection efficiently and award a local SME supplier, Pro Fire Safety & Training Ltd.

IMPACT

In addition to Constellia’s supplier sourcing expertise and market engagement, Constellia’s solution not only enabled BWCET to source a local and compliant supplier swiftly but also secured savings of £82,000 against the project budget.

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“Joining the Constellia marketplace has lowered the barriers of entry to compliantly work with Multi Academy Trusts and the wider public sector. The process was simple, and the project was a success. We look forward to bidding for more projects in the future.”

CEO & FOUNDER

ProFire Safety & Training

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Whether you seek construction, technology services, FM, catering, professional services, or temporary teaching staff, our marketplace swiftly connects you with the right suppliers.
Talk to us today via info@constellia.com or call 0330 320 8020.

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